This policy covers how Optelian Access Networks, Inc. (hereafter “Optelian” or “we”) treats personal information that Optelian collects and receives in connection with its public Web site as well as its membership Web site. By browsing, you are consenting to this Privacy Policy and the collection, use and disclosure of your personal information by Optelian as outlined in this Privacy Policy. If this Privacy Policy is not acceptable to you, please do not submit any of your personal information. We may update this Privacy Policy from time to time and you are responsible for periodically reviewing the most current version of this Privacy Policy. Your continued use of the site or submission of information will be deemed your conclusive acceptance of the updated Privacy Policy.

Personal information is information about you that is personally identifiable like your name, address, e-mail address, or phone number, and that is not otherwise publicly available, but does not include the name, business title, business address or business telephone number of an employee of an organization.

Information Collection and Use

Optelian collects certain personal information when you register with Optelian, view our membership Web site, and when you visit Optelian’s public Web site.

When you register with Optelian, we ask for information such as your name, e-mail address, zip/postal code, occupation, and industry. Once you register and sign in to Optelian, you are not anonymous to us. Optelian automatically receives and records information on our server logs from your browser, including your IP address, Optelian cookie information, and the page you request. We may also use such data for business purposes such as: (a) responding to your requests for products, documentation and/or services; (b) processing your order or invoice; (c) conducting a commercial transaction; (d) corresponding with you and/or your company; (e) enabling your subscription or event registration; (f) handling a job application; (g) sending direct marketing information; and/or (h) performing market research. In specific cases, Optelian may request your direct consent to use your personal data by providing an “opt-in” and/or “opt-out” checkbox in information fields before your personal data can be used for any additional purposes to that for which your consent has been or is given.

If you elect to provide us with personal data, we may transfer that personal data within the Optelian entities. Your personal data may be transferred within your country and/or across borders from your country of residence or jurisdiction to Optelian entities, so that such Optelian entities may provide services and other operations required to transact business with you.

Information Sharing and Disclosure

Optelian does not rent, sell, or share personal information about you with other people or non-affiliated companies except when we have your permission, or under the following circumstances:

  1. When we respond to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims; or
  2. When we believe it is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Optelian’s terms of use, confidentiality pledge and standards or as otherwise required by law.

Optelian may set and access a technology called “cookies” on your computer.

Cookies are files or pieces of information that may be stored in your computer’s hard drive when you visit a Web site. This file or piece of information provides additional functionality and allows a user to move quickly and easily around our Web site and is used to identify returning users. We also use a cookie to track a user’s sessions. We use this information to find out what site features are most popular so we can develop our Web site and content in light of our analysis of people’s usage. We also use information for analysis of our website and to improve the information and advertising that we provide to you. Optelian does not match your personally identifiable information with the cookie assigned to you.

We do not, however, use cookies to retrieve involuntary information about your computer. Accordingly, if you would prefer, you can set up your browser to refuse cookies or to alert you to their presence and thereby allow you to remove them from your computer. With most Internet browsers, you can erase cookies from your computer hard drive. Please refer to your browser instructions or help screen to learn more about these functions.

Automatic Collection of Information

In some cases, we may collect information about you that is not personally-identifiable. Examples of this type of information include the type of Internet browser you are using, the type of computer operating system you are using, and the domain name of the web site from which you linked to our web site or advertisement. We use such information for analysis of our website and to improve the information and advertising we provide.

Confidentiality and Security

We limit access to personal information about you to staff who we believe reasonably need to come into contact with that information to provide services to you or in order to do their jobs.

We take all reasonable precautions to keep your personal information secure and we have put in place physical, electronic, and procedural safeguards that comply with federal regulations to protect personal information about you.

Links to other Web sites

The Optelian public Web site and our membership Web site, contain links to other Web sites; however, we are not responsible for the privacy practices or the content of such Web sites and do not make any representation as to the existence, sufficiency, accuracy or completeness of their Web sites or privacy policies.

Our Commitment to Data Security

To prevent unauthorized access to your personal data, maintain data accuracy, and ensure the correct use of information, we have put in place commercially reasonable physical, electronic, and managerial procedures to safeguard and secure the information we collect through this Web site.

Supporting Children’s Privacy

Optelian Web sites do not target, and are not intended to attract, children under the age of 13. Optelian does not knowingly collect personal data from children under the age of 13 or send requests to children for personal data.

Changes to this Privacy Policy

Due to changes in legislation and best practice or enhancements to functionality and content on Optelian’s public web site, Optelian may update this Privacy Policy. You are responsible for periodically reviewing the most current version of this Privacy Policy.

Respecting Your Privacy Concerns

If you have any concerns with respect to handling of your information contact us in writing by letter sent to Optelian’s last known place of business in Ottawa, Ontario, Canada (for the attention of the General Counsel). If you have changes to your personal data, you can review and update your personal data after logging onto the web site with your user name and password. You can correct errors in your personal data by sending us a request and pointing out the error.